Rent a Bus From Charter Bus Company Eau Claire

A charter bus is a large vehicle rented by a private group to provide customized transportation on a schedule and route of their choosing. Unlike public buses or pre-scheduled tours, a charter bus operates exclusively for the client’s party—whether that’s a school, company, sports team, wedding party, or any other organization—making pick-ups, drop-offs, and stops according to their exact needs. Modern charter buses typically seat 40–56 passengers and offer amenities like reclining seats, air conditioning, onboard restrooms, WiFi, and luggage storage.

Charter Bus Company Eau Claire offers a wide range of buses in Eau Claire, including 15-, 18-, 20-, 25-, 28-, 30-, 35-, 40-, 45-, 50-, 56-, and 60-passenger vehicles. Our fleet includes popular models like the Van Hool CX45, Prevost H3-45, MCI J4500, Setra S417, and Temsa TS35E, as well as various mini coaches, party buses, and sprinter vans. We can provide buses in multiple colors, including black, white, silver, and custom wraps, to suit any type of group or event.

Most full-size charter buses include reclining seats, individual reading lights, climate control, overhead parcel racks, undercarriage luggage bays, PA system, DVD player with flat-screen monitors, and an onboard restroom. Many newer coaches also offer free Wi-Fi, 110V power outlets or USB ports at each seat, and Bluetooth-enabled sound systems. Premium models may feature leather upholstery, LED accent lighting, hardwood-style flooring, and optional beverage stations. Smaller minibuses typically have forward-facing cloth seats, basic A/C, and a sound system but lack restrooms and video monitors.

Yes, all full-size charter buses and most minibuses have dedicated luggage space. Larger coaches (40–56 passengers) feature undercarriage luggage bays that can hold one large suitcase per person, plus carry-on items. Inside the cabin, overhead parcel racks accommodate backpacks, duffel bags, and smaller items. For a typical trip, each passenger can bring one full-size bag for the luggage bay and one carry-on for the overhead rack. If your group has extra equipment—like band instruments, sports gear, or trade show materials—please mention this when booking so we can recommend a vehicle with adequate storage.

Yes, Charter Bus Company Eau Claire can provide ADA-accessible buses in Eau Claire and across Chippewa, Dunn, and Barron counties. Many modern motorcoaches are available with wheelchair lifts, wider aisles, and accessible restrooms. If you need an ADA-compliant vehicle, please specify this when requesting your quote so we can match you with a properly equipped coach. We regularly serve passengers with mobility devices for school, medical, event, and airport transfers.

We provide charter bus services for any type of group event or trip in Eau Claire and the surrounding region. Common requests include K–12 school field trips, college shuttles for UW–Eau Claire or Chippewa Valley Technical College, corporate outings and employee shuttles, wedding guest transportation, sports team travel (youth, high school, or amateur), church and faith-based trips, hospital and healthcare worker shuttles, concert and festival transportation, and casino or brewery tours. We also handle airport transfers to Minneapolis–St. Paul (MSP), regional construction site shuttles, and multi-day tours. Whether you need a single bus for a one-day outing or multiple vehicles for a complex event, we can help.

Yes, we can provide long-distance charter bus rentals to and from Eau Claire. Common destinations include Minneapolis–St. Paul, Madison, Milwaukee, Chicago, Green Bay, Duluth, Rochester, and the Wisconsin Dells. We can also handle multi-day trips across state lines for sporting events, conferences, tours, or any other purpose. Our team will help you plan rest stops, meal breaks, and overnight accommodations if needed. Just provide your full itinerary when requesting a quote.

Charter bus rental rates in Eau Claire typically range from $170 to $400+ per hour on weekdays, $190 to $500+ per hour on weekends, $1,800 to $3,800+ per day, and $6.00 to $9.95 per mile. Exact pricing depends on the size and type of vehicle, trip duration, mileage, time of year, and any special requirements. Short local trips may be billed by the hour, while longer or out-of-town charters are usually priced by the day or by mileage. For the most accurate rate, request a custom quote with your exact itinerary.

Several factors influence the cost of a charter bus rental: the size and type of vehicle (minibus vs. full-size coach), trip duration (hours or days), total mileage, time of year (peak vs. off-peak), and any special amenities or requests. Additional charges may apply for tolls, parking, driver lodging on overnight trips, or deadhead mileage if the bus must return empty. Large events like UW–Eau Claire graduation, Eaux Claires Festival, or major sports tournaments can also impact availability and rates.

Charter Bus Company Eau Claire is a reputable company because we offer 24/7 customer support, a wide selection of modern vehicles, transparent pricing, and a strong track record of reliability. We have experience handling trips of all sizes and types, from school and corporate travel to weddings and sports events. Our team is committed to making sure every customer receives professional service and a vehicle that meets their needs. We are also happy to provide references or reviews from past clients upon request.

It’s best to book your charter bus as early as possible—ideally 2–3 months in advance for most trips, and 6 months ahead for peak seasons (spring and fall) or large events. Summer weekends, school holidays, and major events like UW–Eau Claire graduation, Eaux Claires Festival, or regional sports tournaments tend to book up quickly. Last-minute rentals are possible but may have limited vehicle selection and higher rates. For smaller groups or single-day trips, 4–6 weeks’ notice is often sufficient.

Yes, we require a deposit at the time of booking to secure your reservation. The deposit amount is typically 20–30% of the total rental cost but may vary based on the size and duration of the trip. Full payment is due before the departure date—usually 7 to 14 days prior. We accept major credit cards, ACH transfers, and business checks. Payment terms will be clearly outlined in your contract.

Your charter bus quote includes the vehicle rental, driver’s wages, fuel, and basic insurance. Additional expenses such as tolls, parking fees, and driver lodging (for overnight trips) are not included and are the responsibility of the customer. For example, parking passes at major venues like Carson Park or Zorn Arena may incur additional charges. Any optional extras—such as Wi-Fi, DVD monitors, or custom wraps—will be itemized separately. Gratuity for the driver is not included but is customary (typically 10–15%).

You can get an instant quote by calling our 24-hour reservations team at 715-620-8520 or by using the online quote form on our website. Just provide details about your trip—such as the date, pickup location, destination, group size, and any special requirements—and we’ll send you a personalized quote in minutes. If you have a complex itinerary or need multiple vehicles, our team can help you build a custom package. Quotes are free and carry no obligation.

Yes, you can request a specific bus model, make, or color—such as black, white, silver, blue, red, or even a custom-wrapped vehicle. We offer popular models like the Van Hool CX45, Prevost H3-45, MCI J4500, Setra S417, and Temsa TS35E. While we do our best to accommodate all requests, availability may vary based on your trip date and fleet scheduling. If your preferred model or color isn’t available, we’ll offer the closest alternative. Custom branding and wraps are also available for an additional fee.